The following provides a standard set of information to enable you to examine the activities of the Parish Council. Some of the information is also available elsewhere on the website but it is shown here to be the complete set of information legally required under the Transparency Code for Smaller Authorities.
The 2010-15 Coalition Government’s Programme for government contained a section on government transparency. This stated: “The Government believes that we need to throw open the doors of public bodies, to enable the public to hold politicians and public bodies to account.”
In December 2014, the Government issued the Transparency Code for smaller authorities. This Code, like the February 2015 one for larger councils, is issued under section 2 of the 1980 Act.
The Publication Scheme (click to view) adopted by the Parish Council in 2011 provides a full list of information that is available from the Parish Council and it identifies the method for obtaining the information. Since that date an increasing amount of information has been made available via the website and so it is advisable to search the website before requesting information that may incur a cost to you.
Regularly Published Information
Smaller authorities must publish the draft minutes from all formal meetings (i.e. full council or board, committee and sub-committee meetings) not later than one month after the meeting has taken place. These minutes should be approved and signed at the next Parish Council meeting.
Smaller authorities must also publish meeting agendas, which are as full and informative as possible, and associated meeting papers not later than three clear days before the meeting to which they relate is taking place.
Annually Published Information
Smaller authorities must annually publish information not later than 1 July in the year immediately following the accounting year to which it relates.
This is particularly important to enable local Government electors, council tax payers and ratepayers to scrutinise financial information so that they are able to exercise their rights to question and make objections to the auditor during the 30 day period each year for that purpose. A notice will be given each year on this website of the start and end dates of this period.
The Annual Return
On an annual basis an Annual Return is produced by the council. This provides an annual statement to the external auditor, the parishioners, government and other interested parties. The annual return comprises four linked sections:
- The annual governance statement;
- The accounting statements;
- The external auditor’s certificate and opinion; and
- The report from internal audit.
These documents are separately listed below, however for some years these sections are contained in the same document and where this is the case the document is listed under each of the sections.
List of councillor or member responsibilities
These are published on the Parish Council page.